Requests Submitted
3
2 pending · 1 approved
Active Licenses
1
Power BI Pro
Utilization Score
68%
Last 30 days
My License Requests
Track your submitted requests
| Tool | Business Justification | Submitted | Status | Assessment | Action |
|---|---|---|---|---|---|
| Power BI Pro | Sales analytics dashboards | 12 Jan 2025 | ✓ Approved | Passed (88%) | |
| Power Apps | Field data collection app | 4 Mar 2025 | ⏳ In Review | Pending | |
| Power Automate | Email automation workflows | 28 Mar 2025 | Draft | Not Started |
Usage Alert: Your Power BI Pro license utilization dropped to 68% this week. Please ensure active usage to retain your license. Review expected: 5 Apr 2025.
My Power BI Utilization
Last 7 weeks activity
Quick Actions
✓
Select Tool
2
Justification
3
Assessment
4
Approval
5
License Issued
License Request Form
Per App
Per User
Premium
Daily
Weekly
Monthly
Drag & drop or click to upload
What happens next
1
Submit Request
Your request is logged and sent to assessment module
2
Skill Assessment
Complete a 10-question assessment on the requested tool
3
Manager Approval
Your manager reviews and approves the request
4
License Issued
IT team assigns license within 1 business day
License Cost Info
Power Apps Per App Plan
$10 / user / month
Available licenses
24 of 100
Pending requests
7
✓
Select Tool
✓
Justification
3
Assessment
4
Approval
5
License Issued
Power Apps — Skill Assessment
Question 1 of 5 · 0 pts
What is the primary purpose of Power Apps?
A
To build custom business applications without extensive coding, connecting to various data sources
B
To create automated email marketing campaigns
C
To manage virtual machines and cloud infrastructure
D
To build machine learning models for data science
Questions are auto-graded
Assessment Info
ToolPower Apps
Questions5 MCQ
Pass threshold70%
Time limit15 minutes
Retakes allowed2
Skill Areas Covered
App Concepts
•••
Data Connectors
•••
Formulas & Logic
•••
Active Licenses
1
Power BI Pro
Current Utilization
68%
This week
Next Review
5 Apr
Weekly scan
Power BI Pro — License Details
Issued: 15 Jan 2025 · Expires: 14 Jan 2026
Issued by
IT Admin Team
Approved by
Priya Sharma
Skill Score
88 / 100
Weekly Usage Threshold (minimum 70%)
68%
Below threshold · Risk of revocation if trend continues
⚠ Your utilization is below the 70% threshold. The License Team has been notified. Please increase usage to avoid revocation notice.
Pending Approvals
7
Awaiting your action
Team Members
18
Marketing dept.
Approved This Month
12
+3 from last month
Low Utilization Alert
4
Team members flagged
Pending Approvals
Review skill scores before approving
AR
Arjun Rao Power Apps
SK
Sneha Kumar Power BI Pro
VM
Vijay Malhotra Power Automate
RD
Rahul Das Power Apps
Team License Utilization
| Employee | License | Utilization | Trend | Status | Action |
|---|---|---|---|---|---|
| Arjun Rao | Power BI Pro |
68%
|
▼ Declining | ⚠ At Risk | |
| Sneha Kumar | Power BI Pro |
92%
|
▲ Growing | Healthy | |
| Vijay Malhotra | Power Automate |
28%
|
▼ Low | ⚠ Revoke? | |
| Rahul Das | Power Apps |
85%
|
▲ Steady | Healthy |
Weekly report generated automatically every Monday. Next run: 7 Apr 2025. Usage data synced from M365 Admin.
Weekly Usage Report — Marketing Dept.
W13 · Mar 2025
None
Low
Moderate
High
License Distribution
Power BI
8
Power Apps
4
Automate
3
Pending
3
Full Team Usage Details
| Employee | License | W10 | W11 | W12 | W13 (Current) | Avg | Status | Action |
|---|---|---|---|---|---|---|---|---|
| Arjun Rao | Power BI Pro | 92% | 85% | 55% | 68% | 75% | At Risk | |
| Sneha Kumar | Power BI Pro | 88% | 94% | 90% | 92% | 91% | Healthy | |
| Vijay Malhotra | Automate | 45% | 30% | 18% | 28% | 30% | Revoke | |
| Meena Pillai | Power Apps | 82% | 79% | 88% | 85% | 84% | Healthy | |
| Kartik Iyer | Power BI Pro | 22% | 15% | 10% | 12% | 15% | Revoke |
Total Licenses
342
Across all tools
Allocated
287
84% utilization
Pending Allocation
14
Approved · awaiting issue
Revocation Queue
8
Low utilization
License Pool Overview
Power BI Pro
Pro
142 / 160
89% allocated · 18 free
Power Apps
Per App
76 / 100
76% allocated · 24 free
Power Automate
Premium
49 / 60
82% allocated · 11 free
Power BI Premium
PPU
20 / 22
91% allocated · 2 free ⚠
Pending License Allocations
14 pending
| Employee | Tool | Approved By | Assessment | Action |
|---|---|---|---|---|
| Arjun Rao | Power Apps | P. Sharma | 82/100 | |
| Vijay Malhotra | Automate | R. Mehta | 91/100 | |
| Preethi Nair | Power BI Pro | P. Sharma | 76/100 | |
| Karan Bose | BI Premium | R. Mehta | 88/100 |
Revocation Queue
8 flagged
Vijay Malhotra
Automate · 30% avg usage
Kartik Iyer
Power BI Pro · 15% avg usage
Nisha Patel
Power Apps · 48% avg usage
Issue License to User
Auto-filled from approval workflow
Pre-Issue Checklist
Manager approval on record
Skill assessment passed (82/100)
License available (24 remaining)
No duplicate license conflict
Cost centre approval pending
License Cost
Power Apps Per App
$10 /user/month
Annual cost: $120
Dept. budget remaining: $4,200
Total Org Licenses
342
Power Platform suite
Cost Wasted (low usage)
$840
This month
Compliance Score
91%
+3% from last week
Revocation Candidates
8
Pending action
Org License Utilization Trend
Last 8 weeks
License Health by Tool
Power BI Pro78% used
Power Apps89% used
Power Automate82% used
BI Premium PPU91% — Near limit!
Department-wise License Spend & Usage
| Department | Licenses | Avg Utilization | Monthly Cost | Wasted Cost | Status |
|---|---|---|---|---|---|
| Marketing | 18 | 68% | $1,440 | $460 | Review |
| Technology | 42 | 91% | $3,360 | $302 | Healthy |
| Finance | 28 | 85% | $2,240 | $336 | Healthy |
| Operations | 22 | 52% | $1,760 | $844 | Revoke |
| HR | 12 | 78% | $960 | $211 | Healthy |
These users have been identified by the weekly M365 usage scan as having utilization below the 50% threshold for 2+ consecutive weeks. Notifications have been auto-sent; awaiting confirmation to revoke.
Revocation Candidates
| Employee | Dept | License | W12 | W13 | Avg | Notified | Action |
|---|---|---|---|---|---|---|---|
| Vijay Malhotra | Ops | Automate | 18% | 28% | 23% | ✓ Sent | |
| Kartik Iyer | Mktg | Power BI | 10% | 12% | 11% | ✓ Sent | |
| Anita Joshi | Ops | Power Apps | 32% | 41% | 37% | ✓ Sent | |
| Dev Kapoor | HR | Power BI | 44% | 38% | 41% | ⏳ Pending |
Weekly reports auto-generated every Monday 8:00 AM IST and distributed to IT Head, Department Heads, and License Team.
Organization-wide Summary
Week 13 · Mar 2025
Total Users
287
Compliant
261
At Risk
18
Revocable
8
Total monthly spend: $28,940 · Wasted on low-usage: $2,180
Automated Alerts Log
Last 30 days
Revocation notice sent — Vijay Malhotra (Automate · 23% usage)
Today 9:00 AM · Automated weekly scan
Usage warning — Arjun Rao (Power BI · 68% this week)
Today 9:00 AM · Automated weekly scan
License issued — Preethi Nair (Power BI Pro)
28 Mar 2025 · IT Admin
Weekly report generated and sent to 8 stakeholders
24 Mar 2025 · Automated scheduler